| Description |
| 1. INTRODUCTION AND BACKGROUND
Town of Foster ("the Purchaser") is soliciting sealed proposals from qualified ambulance/rescue vehicle manufacturers for the design, construction, and delivery of one (1) new Type I rescue- ambulance built on a Ford F-550 Super Duty 4x4 diesel chassis, in accordance with the detailed Technical Specification attached to this Request for Proposals as Attachment A.
This vehicle will replace/supplement the Purchaser's existing rescue apparatus and will be used for emergency and non-emergency EMS response within Town of Foster's service area. There is no vehicle being offered in trade as part of this procurement.
This Request for Proposals (RFP), together with Attachment A (Technical Specification), constitutes the complete solicitation document. Bidders shall respond to both documents as a single, integrated proposal.
2. INSTRUCTIONS TO BIDDERS
2.01 Proposal Submission
Proposals must be received at the submission address listed on the cover page no later than the Proposal Due Date/Time. Proposals received after this deadline will not be considered, regardless of postmark date. Bidders are responsible for ensuring timely delivery by whatever method they choose.
2.02 Proposal Format
Bidders shall submit three (3) complete proposal packages including, at minimum:
• A completed, signed copy of the Technical Specification (Attachment A) with every "Does your bid comply" and "exception" line item marked
• A detailed written description of exceptions, if any, per Section 1.05 of the Technical Specification
• Completed Bid/Price Proposal Form (Section 5 of this RFP)
• Manufacturer references (Section 6 of this RFP)
• Proof of insurance and bonding as required in Section 4 of this RFP
• CAD drawings of the proposed unit per Section 1.06 of the Technical Specification
• Certificate of Non-Collusion (attached) and completed IRS Form W-9
2.03 Questions and Addenda
All questions regarding this RFP or the Technical Specification must be submitted in writing to the Point of Contacts by the Questions Deadline listed on the cover page. Answers will be issued in writing to all known bidders as a formal addendum. Verbal information obtained from any other source is not binding on the Purchaser.
2.04 Right to Reject
Town of Foster reserves the right, in its sole discretion, to accept any proposal regardless of price, to reject any or all proposals, to waive informalities or irregularities in proposals received, and to award the contract in whatever manner best serves the interests of the Purchaser. This RFP does not commit the Purchaser to award a contract.
2.05 Withdrawal and Modification
A bidder may withdraw or modify its proposal by written notice received prior to the Proposal Due Date/Time. Proposals may not be modified after the submission deadline except as requested by the Purchaser during negotiation.
2.06 Proposal Validity Period
Proposals shall remain valid and irrevocable for a minimum of ninety (90) days from the Proposal Due Date, to allow time for review, reference checks, and award.
3. EVALUATION AND AWARD
Proposals will be evaluated on a best-value basis. Price is an important consideration but is not the sole or controlling factor. Proposals will be evaluated on the following factors:
• Total compliance with the Technical Specification (Attachment A), including the number and materiality of exceptions taken
• Total price, including all options and delivery charges
• Manufacturer's production history, quality processes, and references (Section 1.10 of the Technical Specification and Section 6 of this RFP)
• Proposed delivery timeline
• Warranty terms offered relative to the minimums specified in Section 1.15 of the Technical Specification
Town of Foster is not obligated to award the contract to the lowest-priced bidder. The Purchaser reserves the right to award the contract to the bidder whose proposal, in the Purchaser’s sole judgment, offers the best overall v |
